Position Overview:
The Carbondale Chamber of Commerce is seeking a friendly, organized, and motivated self-starter to join our team as the Office & Operations Coordinator/Executive Assistant. This part-time, in-person position plays a vital role in supporting the day-to-day operations of the Chamber, while engaging with members, community partners, and visitors.
Under the direction of the President/CEO, this role supports administrative functions, membership engagement, visitor services, and bookkeeping tasks. The ideal candidate has strong interpersonal skills, excellent communication abilities, enjoys working collaboratively, has a passion for community service, and thrives in a dynamic environment. Occasional evening and weekend hours may be required for events.
Key Responsibilities Include:
Membership Support:
- Coordinate and manage Chamber events and registration, including Business After Hours, quarterly luncheons, and Annual Business Confluence
- Create and distribute member eCommunications using Constant Contact and ChamberMaster
- Promote membership benefits and opportunities to prospective and existing members
- Prepare welcome materials for new members and manage renewals
- Maintain accurate and up-to-date member records in collaboration with the President/CEO
Bookkeeping Support:
- Assist with processing accounts payable and receivable
- Record and process member dues, event fees, and other incoming funds
- Support the Staff Bookkeeper with remote bank deposits and administrative tasks
Visitor Services & Office Management:
- Greet and assist walk-in visitors and callers with warmth and professionalism
- Distribute visitor information and brochures
- Maintain and organize informational materials and visitor displays
- Oversee office supplies and manage internal documentation systems (Dropbox, Google Drive, shared drives)
- Provide administrative support to the President/CEO, Staff Bookkeeper, and Chamber and Tourism Boards
What We’re Looking For:
- Previous experience in a non-profit, customer service, administrative, or membership-based role
- Strong communication skills with a friendly and professional demeanor
- Ability to multitask, stay organized, and maintain attention to detail
- Advanced computer literacy, including email marketing platforms and cloud storage tools
- Basic bookkeeping knowledge is a plus
- Self-motivated with a strong work ethic and commitment to teamwork
- Familiarity with the Carbondale community and business landscape is a bonus
Compensation & Benefits:
- $25–$27/hour, based on experience; average work week: 28 hours/week
- SIMPLE IRA retirement plan
- Opportunity to grow into a full-time position with additional benefits including paid vacation
To Apply:
Please email your resume and a brief cover letter to
andrea@carbondale.com.
